Hockey Australia
2025 Hockey Australia National Registration Terms and Conditions
Your application for membership will be considered and may be accepted or rejected in accordance with the relevant AHO's governing rules. In consideration of Your application for membership of the AHO, You agree to the following terms and conditions:
Definitions
1. In these terms and conditions, the following words have the corresponding meaning:
(a) Activity means participating in any capacity in any hockey match, competition, event, or activity (including training), whether on a one-off basis or as part of a series, league, or competition, which is sanctioned or organised by a Relevant Organisation, including but not limited to participation as a player, coach, support personnel, official or administrator.
(b) Australian Hockey Organisation (AHO), which means and includes Hockey Australia, Member Associations, Regional Associations and Clubs.
(c) Club means any hockey club which is a member of, or affiliate to a Regional Association or Member Association that enters a player or a team to participate in an Activity.
(d) Hockey Australia (HA) means Hockey Australia Limited (ACN 088 988 836).
(e) Member Association (MA) means each state and territory member of Hockey Australia recognised under the Hockey Australia Constitution.
(f) National Integrity Framework (NIF) means the Hockey Australia National Integrity Framework consisting of the following five (5) policies:
a. Safeguarding Children and Young People Policy
b. Member Protection Policy;
c. Competition Manipulation and Sport Gambling Policy;
d. Improper Use of Drugs and Medicine Policy; and
e. Complaints, Disputes and Discipline Policy
subject to amendment from time to time and made available at www.hockey.org.au/integrity.
(g) Participant means a person who is registered, or entitled to participate, in an Australian Hockey Organisation Activity
(h) Regional Association means those regional or metropolitan hockey associations which are members of, or affiliated to a Member Association.
(i) Rules mean all rules, regulations, by-laws and policies of the relevant Australian Hockey Organisation, including but not limited to the:
a. Relevant AHO’s constitution;
b. Hockey Australia National Integrity Framework;
c. Hockey Australia Code of Conduct;
d. Hockey Australia Social Media Policy; and
e. Hockey Australia Concussion Policy
subject to amendment from time to time and made available at www.hockey.org.au/integrity or as made available by the relevant AHO.
(j) You, Your or Yourself means you, and any child or young person under 18 upon whose behalf you register with an Australian Hockey Organisation, and accept these terms and conditions, where the context so permits.
Compliance with Rules
2. You commit to safeguarding all Participants, particularly children and young people, from harmful behaviours such as abuse, bullying, harassment, discrimination, grooming, and other forms of misconduct. You are expected to report any incidents or concerns promptly.
3. You agree to be bound by and comply with all Rules, directions, determinations, and decisions made by the relevant AHO.
4. You acknowledge and accept that breaching any Rules may result in disciplinary action.
5. Without limiting the application of any relevant Rules or any right to terminate Your membership under the AHO's governing rules, the AHO may terminate your membership registration at any time, including if your participation or behaviour interferes with any other Participant's safety or enjoyment of hockey, subject to any requirements of the AHO's constitution.
6. You accept responsibility for familiarising yourself with the Rules and any updates, as well as additional Rules adopted by the relevant AHO and communicated to You in the future.
7. HA will provide educational resources to assist Participants in understanding their obligations under the National Integrity Framework and other Rules. Visit www.hockey.org.au/integrity for more information.
Reporting Obligations
8. You agree that if you see, hear, or experience any suspicious or unwelcome activity, or any integrity issues or concerns, including but not limited to child safety, abuse, harassment, bullying, match-fixing or doping, you must report it through one of the following channels:
· Email: integrity@hockey.org.au
· Online: https://hockeyaustralia.stoplinereport.com
· Phone: 1300 30 45 50
· Child Safeguarding and Discrimination complaints can be lodged directly to Sport Integrity Australia online at https://www.sportintegrity.gov.au/contact-us/make-an-integrity-complaint-or-report
Assumption of Risk
9. There are risks associated with participation in Activities, and accidents can and do happen, which may result in personal injury, death, or property damage. You should ensure You are aware of all risks involved, including those associated with any health condition You may have. You acknowledge, understand, and accept all risks involved in Your participation in Activities.
10. You consent to receive any medical treatment that an AHO reasonably considers necessary or desirable for You during your participation in Activities if you cannot make a rational decision about your consent at the time. You also agree to reimburse the relevant AHO for any costs or expenses incurred in providing you with such medical treatment.
Disclosure of medical conditions
11. You warrant that prior to undertaking any Activities You are:
a. and must continue to be medically and physically fit and able to undertake and participate in Activities; and
b. not a danger to Yourself or to the health and safety of others.
12. You acknowledge that You must not participate in any Activities if you have any preexisting medical or other condition that may affect the risk that either You or any other person will suffer injury, loss or damage.
13. You acknowledge that AHOs rely on information provided by You and that all such information is accurate and complete.
14. You agree to report any accidents, injuries, loss or damage You suffer during any Activities to the relevant AHO before You leave any relevant venue in the manner required by the relevant AHO.
Privacy and Use of Personal Information
15. The personal information that the AHO collects from You may be used and disclosed for the purposes set out in the HA Privacy Policy available at www.hockey.org.au/integrity and the privacy policy of the AHO, if any, including administering and marketing competitions, activities and other events; and the provision of hockey-related information and communication from AHOs.
16. You may opt out of your email being used for communication purposes by contacting the AHO and/or managing your communication preferences online.
17. The AHO may use third parties (such as IT providers, venue operators or survey providers) to collect your personal information or give them your information to help run hockey, as required by law. The AHO will always act in accordance with the Australian Hockey Privacy Policy and its privacy policy, if any.
18. Subject to applicable Rules (including the HA Privacy Policy), You consent to photographs and video captured, recorded and livestreamed during your participation in any Activities and to AHOs using your name, image and likeness in any form or medium for:
a. general marketing and promotional activities related to hockey in Australia; or
b. the administration of hockey in Australia (e.g., to assist in identifying and investigating prohibited conduct under the NIF or for use in disciplinary proceedings, including tribunal hearings)
in each case without your further consent being necessary.
19. If you do not wish to consent to your name, image and likeness being used for general marketing and promotional activities related to hockey in Australia, please notify the relevant AHO.
20. An AHO may apply additional terms and conditions in relation to your registration, including, but not limited to, the collection of your personal information.
21. Where there is any overlap between these terms and conditions and additional terms applied by an AHO in accordance with clause 18, the additional terms prevail to the extent of the inconsistency.
Insurance and Membership Cancellation
22. You become entitled to a level of insurance protection as detailed at www.hockey.org.au/play/registration-and-insurance. This coverage is limited and does not include all potential risks. You are strongly encouraged to review your personal insurance needs to ensure comprehensive protection while participating in Activities.
23. Subject to any requirements of the AHO's constitution, you must notify the AHO in writing if you wish to cancel your registration. Following the AHO's confirmation to you of your registration cancellation, you will have no entitlement to the benefits that attach to Participants.
24. Refunds will only be provided in the circumstances set out in the HA Refund Policy.
Parent/Guardian Declaration
Where the applicant is under 18 years of age the below must be acknowledged by the applicant’s parent or legal guardian:
You authorise and consent to the applicant registering and participating in Activities. In consideration of the applicant's membership to the AHO being accepted, You expressly agree to be responsible for the applicant's behaviour and agree to accept, in your capacity as parent or guardian, the terms set out in this membership declaration. In addition, You agree to be bound by and to comply with the Rules and all other rules, regulations, by-laws and policies of the AHO.
Westside Wolves
Terms and Conditions
1. Membership Application:
· This is an application for membership. Westside Wolves Hockey Club Inc. (“WWHC”) in its sole discretion may determine who becomes a member of the association. If your membership application is refused you will have any fees paid refunded in full.
2. Privacy:
· WWHC collects personal information from you for the purpose of your membership and you playing hockey.. You agree that the Club can provide your personal information to the board members, office holders, sponsors, employees, contractors and other volunteers of WWHC for the express purpose of providing services, both directly and indirectly related to WWHC, to you. WWHC will otherwise not provide personal information to other organisations without your consent and will manage your personal information in accordance will all applicable legal requirements
· You agree that images and names may be used by WWHC for the purposes of promotion of the game of hockey and WWHC. These images and/or names may be used on the WWHC website and social media sites or in local print media from time to time. If a player’s photo/image and/or name is preferred not to be used, the player (or parent/guardian for juniors) must advise WWHC of this preference.
3. Rules and Conduct:
· You agree that you will be bound by and agree to comply with the association rules, regulations and policies of WWHC that are published and made available by WWHC from time to time including the Member Protection Policy. You may be held responsible for any breach of these rules, regulations and policies.
4. Risk, Liability and Insurance:
· You acknowledge that playing hockey, observing hockey, learning to play hockey and training to play hockey and participating in any activity carried out by WWHC, are activities that inherently involve risk, and that in undertaking these activities you do so at your own risk.
· You agree to indemnify WWHC, its board members, officeholders, contractors, employees and volunteers and waive and release any claim that you might have against WWHC in respect of that injury or damage. You understand and agree that nothing in this agreement purports to exclude any liability that may be owed by WWHC or their representatives pursuant to the provisions of any relevant statute covering their activities and which may not be excluded by agreement. To the extent that any part of this agreement may contravene any statute you agree that such part of the agreement shall be severed and rendered void but the rest of the agreement will remain valid and continue to have full force and effect.
· All registered players who pay their fees have insurance cover through the Hockey WA Sportscover Insurance Policy. A copy of the policy is available from Hockey WA. In addition, WWHC highly encourages all players to seek their own private health insurance.
5. Fees.
· You agree to pay the designated membership fees for the applicable class of membership of WWHC by the required due date.
· You agree that any fees, subscriptions or other charges that are outstanding past the due date may be subject to formal debt collection at the discretion of WWHC and that any costs incurred by WWHC in recovering overdue fees, subscriptions and other charges may be added to the outstanding amount owed.
· You acknowledge that if you are playing both playing both junior and senior grades the senior fee is payable and this covers the player for all competitions.
· All junior players must be registered in their correct age group. Any request to register in a higher age group must be emailed directly to the junior coordinator - juniors@wolves.org.au. Please note players in Year 4 and below are not permitted to register but may contact the secretary to be included on a wait list.
· All fees are inclusive of any applicable Goods and Services Tax.
· Any cancellation / withdrawal of Registration, PRIOR to the season commencing will incur a $100 administration fee for seniors or Juniors. Minkey will incur a $50 administration fee. After teams are finalised & the season has started, there will be NO REFUNDS.
